![]() ![]() ![]() You must make reasonable efforts to find a suitable time for the inspection, and then if needed, the installation or repairs. If a child does live there, you must check that approved window guards are properly installed and maintained. If you have not received a response to the form from your tenant by February 15, you must inspect the apartment to determine if a child 10 or younger lives there. You can also include it with the January rent bill, but only if the bill is delivered between December 15 and January 16. You can send the notice by mail or deliver it in person. Your mailing list will be accurate and result in nearly no returns.Ĭlick here to read a full article published in BPN Magazine detailing the real cost of internal mailing.Each year between January 1 and January 15, landlords must give every tenant or occupant the Annual Notice form (see "Required Forms" above). Everything is included in our pricing, even the postage! We utilize the National Change of Address (NCOA) database as well as the CASS software system to ensure your customer addresses are updated and validated. We securely handle your customer list and include a PERC scratch-and-sniff brochure with every mailing. We create an introductory safety letter customized to your brand and use variable printing to personalize each letter. Skip the stress of managing your propane safety mailing internally by using a third-party safety mailing service, like P3 Duty to Warn.Īt P3 Duty to Warn, we manage the entire safety mailing process for you. When you break it down, internal safety mailing is a time-consuming process that can be costly to complete. Internal safety mailings have a higher mail return rate, due to changed addresses or contact information. Managing your safety mailing process and customer list internally yields a significant margin for error. Whether you take your team members away from their regular responsibilities during business hours or pay them overtime, you’re using significant labor hours to produce your safety mailing. Most companies that manage and send propane safety mailings internally will need to use their staff for production. Once you have your materials, you will need to allocate time for you, management, or your office staff to go through your customer list to make sure all customer contacts and addresses are up-to-date. ![]() Not to mention, you will need to set aside the time and expense of ordering scratch-and-sniff safety brochures from the Propane Education & Research Council.Īcquiring all of these materials for your safety mailing takes time away from regular business. You have to factor in the cost and effort it will take to gather everything you need: envelopes, copy paper, mailing labels, postage, and printer ink, cartridges, tape, fluid, and toner, along with production materials you might not have like laser prints and folding and inserting equipment. When you complete your propane safety mailing internally, it requires much more than stamps and envelopes. Check out the common challenges that come with sending safety mailings internally to see if there’s a better solution for your propane company: Challenges of Internal Safety Mailing Does your company produce and manage your annual propane safety mailing in-house? The DIY approach might seem to save you money, but when you look at the numbers it turns out not to be as cost-effective as you might think. ![]()
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